When eFax started out, paper fax still dominated and the company offered a paperless alternative with just a basic send and receive functionality on a computing device. Fast forward almost two decades later and eFax has evolved into a comprehensive fax solution you can access on your mobile device from anywhere — and also an alternative to the system of paper faxes that once filled the garbage can in your office.
What is eFax?
This evolution by eFax is extremely important in today’s remote work environment, because employees and small business owners are outside of the office — as much or more than they are inside. The eFax platform of today provides all the tools you need to take care of whatever fax needs you still have in an ever more paperless world and so much more. So take a look at what it can do for you, and you will be asking yourself why you are not already using it.
The Benefits of Using eFax
One of the greatest benefits of eFax is the accessibility it provides. You can quickly and easily fax from any internet-enabled device, including your desktop, tablet or smartphone, so you can be anywhere and respond to the faxes — paper or digital — you receive.
Another unintended benefit is that the service makes your organization greener because you no longer have to use paper, the power needed to run a fax machine or the waste caused by toners. And, of course, not having to use all of these things translates to financial savings for your organization.
How Easy is it to Send a fax With eFax?
Send a Fax Online
Once logged in the MyAccount page, you click SEND FAXES and select the recipient from the contacts list or enter the recipient manually.
If you want a cover letter you can write a short note, and eFax will turn it into a cover page. Attach up to 10 documents and click Send Fax.
And that is how easy it is to use eFax. The recipient will receive the document along with a cover letter just like any other fax.
Send a Fax by Email
If you want to fax an important email right away, simply attach the files into the recipient’s fax number from Gmail, Outlook or any other email platform and click send.
Send a Fax With the eFax Mobile App
The free eFax mobile app is available for iOS and Android devices, which gives you another solution to leverage the power of your smartphone or tablet to send out office quality faxes no matter where you are.
The app delivers the full functionality of eFax on your mobile device, allowing you to view and send the document to an email, a printer or to a standard fax number. You can also add an electronic signature to your fax by using a stored image of your handwritten signature with your device’s built-in camera or by swiping your finger across the screen.
To open and review your fax on your mobile device tap View Faxes.
To add an electronic signature tap Sign Faxes then save your signed fax.
Select your recipient and tap Send Faxes and you are done.
Send a Fax from Microsoft Word
If you use Microsoft Word, the eFax extension lets you send a Word document as a fax just as easily. All you have to do is open the eFax extension in Word and compose and send the message.
The Premium eFax Features
Mobile technology is allowing users to practically run their businesses from their phones, and eFax has added premium features to make that possible. In addition to the mobile fax app and electronic signature, the premium features provide other tools to extend the office to a smartphone or tablet.
Large File Sharing
Most email platforms limit the amount of data you send to 25 MB. But with this feature, you can send up to 3GB to 20 addresses at once. All your recipient has to do is click on the link to securely download the files you just sent. If you want to use eFax as your email service, the company gives you up to five email addresses.
eFax Cloud Storage
Cloud storage now gives anyone access to their documents, files and other information instantly. With the eFax cloud storage service integrated with Box, Dropbox, iCloud and Google Drive, you can grab more than 200 types of files, attach them to your fax and send. Whether it is an HTML page, PDF, JPEG, TIFF, PNG, MS Office file or other, you will not get a message that tells you this file cannot be delivered.
Secure Faxing
One of the reasons faxing is still around is because of the security it provides. With eFax, the faxes you send are SSL-encrypted and stored in your secure web-based inbox, using 128-bit encryption. This keeps the faxes secure, private and compliant with the regulatory bodies across many different industries. According to the company, this could prove to be even safer than regular fax as confidential documents are not left sitting on a fax machine where thy can be picked up or get lost or damaged like a physical piece of paper.
Lifetime Storage and Online Retrieval
The eFax Lifetime Storage and Online Retrieval features, which are free with your eFax account, store your faxes in the cloud and lets you access them anytime as long as you’re a subscriber.
Toll-Free Number
If you want a national fax number, eFax offers 800 fax numbers, as well as 888, 877, 866 and more.
Pricing
eFax is available with two pricing structures, as well as a free and 30 day trial version. With the free version you can receive up to 10 faxes per month, and the 30 day trial gives you all the features of eFax Plus without charging you the monthly fee until your free trial ends.
eFax Plus is $16.95 per month with two months free if you pay annually. You can send and receive 150 faxes every month, with a 10 cent per page charge if you exceed that limit.
eFax Pro is $19.95 per month and you also get two free months for annual membership, however there is a setup fee of $19.95 also. The amount of faxes you can send and receive goes up to 200, with additional pages costing the same as with the eFax Plus account.
Even though the demise of fax has been predicted for quite some time, it is still a tool used by many organizations around the world. What eFax has done is to move this technology forward by integrating solutions that are needed in today’s mobile and connected environment, and it does so at a price point small businesses and even individuals can afford.
Image: eFax
This article, "eFax Upgrade: Fax from Phone Service Adds Large File Sharing, Unlimited Storage" was first published on Small Business Trends
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